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Virtual Meeting is a contemporary communication tool that empowers individuals to connect across geographical constraints. It provides many advantages for businesses and individuals who are looking to increase efficiency and teamwork regardless of distance.

Virtual meetings are held when participants aren’t physically present but are connected through technology for audio and video communication. They can talk and listen, take note of each other’s non-verbal signals, and interact in a similar way to face-toface interactions.

Planning and preparation are essential to have an effective virtual meeting. Include a detailed agenda for the meeting and clearly define the objectives of the meeting. Also, ensure that all required equipment and technology are available prior to the meeting. It is essential to test the software and device capabilities before the meeting to ensure that there are no issues.

During the meeting, be sure that you stick to your agenda and keep the meeting on-track. Discussions that diverge from the subject or go on for too long are most likely to cause attendees to lose interest. Try using tools such as Miro whiteboards and group texting to encourage collaboration. It’s also an excellent idea to have someone else take notes during the session. This will ensure that the most important ideas and decisions are included in the meeting summary.

Finally, end the virtual meeting by summarizing the main points and any action items that were assigned. The summary should be shared as quickly as possible using a collaborative platform such as email or other methods. It’s also a good idea to thank attendees for their participation and to mention when they’re likely to hear from you for example, in a follow-up meeting or through an email or other correspondence.